Last updated: 2 July 2026
These terms of use explain the practical rules for accessing and using SessionLedger. By signing in to SessionLedger, creating an account, or using the service, you agree to follow these terms. These terms do not replace any separate written agreement between SessionLedger and a business customer.
SessionLedger helps gyms, studios, Managers, and PTs record completed sessions, manage PT access, maintain lightweight client records, configure business, session type, and session rate settings, and view session-based financial reporting, including weekly payroll and pay-run review.
You must only use SessionLedger if you are authorised by SessionLedger or by the business account owner or Manager who invited you. You must provide accurate account information, keep your login details secure, and notify the relevant Manager or SessionLedger support if you believe your account has been misused.
Business account owners and Managers are responsible for deciding who should have access to their business account, assigning appropriate roles, removing users who should no longer have access, reviewing access when staff or PT arrangements change, checking business settings, maintaining appropriate client records, and verifying that session records, session types, client-specific pricing, one-off pricing overrides, paid-week status, and financial figures are correct for their business. They remain responsible for their own payroll, superannuation, tax, employment, contractor, accounting, and business record-keeping obligations.
When using SessionLedger, you must:
Where SessionLedger is provided under a paid plan, invoice, subscription, or other commercial arrangement, the business account owner is responsible for paying agreed fees when due. Pricing, billing period, cancellation, renewal, taxes, and support arrangements may be confirmed before charges begin by invoice, written agreement, email confirmation, or another notice provided to the business account owner, subject to any rights that cannot be excluded under applicable law.
You must not:
Business account owners and authorised users retain responsibility for the information they enter into SessionLedger. SessionLedger may host, process, back up, and display that information as needed to provide, secure, support, and improve the service.
SessionLedger calculates figures such as sessions, revenue, PT wages, super amounts, gym rent, and profit based on information entered by users and settings configured in the app, including session types, trainer rates by session type, client-specific pricing, and any one-off pricing overrides. These outputs are provided for operational assistance only. Users and Managers must check important figures before relying on them for payroll, tax, accounting, legal, or commercial decisions. SessionLedger is not a payroll processor, accounting system, tax system, or official employment-record system.
SessionLedger does not provide legal, tax, accounting, payroll, employment, financial, or business advice. You should obtain advice from an appropriately qualified professional before making decisions that require professional judgment.
SessionLedger aims to provide a reliable service, but availability is not guaranteed. The service may be interrupted by maintenance, provider issues, outages, security events, product changes, or circumstances outside SessionLedger's control. SessionLedger may update, modify, suspend, or discontinue parts of the service where reasonably necessary.
Access may be suspended or removed if an account is no longer authorised by the relevant business, if these terms are breached, if misuse or security risk is suspected, if required for operational reasons, if required by law, or if agreed fees are not kept current.
Use of SessionLedger is also covered by the privacy policy, which explains how information is collected, used, stored, and protected.
SessionLedger relies on third-party providers for hosting, authentication, database, analytics, source control, email/support communications, and infrastructure services. SessionLedger is not responsible for failures, outages, or changes caused by third-party providers, except where responsibility cannot be excluded under applicable law.
SessionLedger, including its software, interface, workflows, designs, branding, documentation, and related materials, is owned by SessionLedger or its creator. You are given permission to use SessionLedger only for authorised business use. No ownership rights are transferred to you.
SessionLedger is provided to help with business administration, but users remain responsible for their own decisions, data, settings, and use of the service. Nothing in these terms is intended to exclude, restrict, or modify any consumer guarantee, statutory guarantee, liability, right, or remedy that cannot lawfully be excluded, restricted, or modified. Any limitation of liability applies only to the extent permitted by law.
These terms may be updated as SessionLedger changes. The updated version will be made available in the app. Continued use of SessionLedger after an update means the updated terms apply from their stated date.
SessionLedger is operated from Australia. Authorised users can access support details from the Support tab after signing in. If you cannot sign in, contact the business Manager or account owner who gave you access to SessionLedger.